Project assistant

  • Categoria professionale
    Management / Responsabili / Supervisori
  • Località
    Milano, Milano
  • Data inizio
  • Job reference
  • Riferimento esterno

Adecco Consultants research for a highly reknown General Contractor operating in the Data Centers sector a figure of
Project Assistant

• To provide administrative support to the team
• To help management with fleet, apartments, and teams' benefit assignment
• To attend regularly / daily team meetings – tasks involved in this include
• Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
• Daily use of the company's Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
• Working with PowerPoint, Word and Excel Documents as required by team
• Compiling regular reports and distributing as required.
• Providing support to others in the use of the above MS packages if needed.
• Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager
• Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed
• Liaise with other Administrators and Team Assistants throughout duration of project as required
• Entering purchase requests in SAP
• Maintaining the inventory list of technical equipment
• Ensure administrative processes, storage of data, etc. are following local Italian Data Protection laws
• General Administration tasks to support the wider Project Teams such as:
• Keeping project contact & distribution lists up to date

• High school Certificate in Secretarial/Office administration or equivalent or /bachelor's degree
• 5 years + of experience
• English & Italian at C1 level
• Experience of taking meeting minutes and accurately recording all actions
• Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel
• Negotiation skills
• Previous administration experience in similar role

Highly Desirable:
• Driving License & own transport
• SAP knowledge

Disponibilità oraria: Full Time

I candidati, nel rispetto del D.lgs. 198/2006, D.lgs 215/2003 e D.lgs 216/2003, sono invitati a leggere l’l'informativa sulla privacy consultabile sotto il form di richiesta dati della pagina di candidatura (Regolamento UE n. 2016/679). 

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Adecco Italia S.p.A. (Aut. Min. Prot. N.1100-SG del 26.11.2004).